Association of Texas Professional Educators


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Eligible ATPE members may contact ATPE legal staff with employment-related legal questions or inquiries.

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Sample Memo: Requesting PDAS Every 5 Years

The following wording may be used to request a formal PDAS appraisal only once every five years. This sample document includes references to the state appraisal rules. Please do not print this page and submit it to your appraiser. You should create a document of your own, inserting the appropriate information where indicated. Call the ATPE Member Legal Services Department at (800) 777-ATPE if you have questions about teacher appraisals.



TO:  (insert appraiser's name), (insert appraiser's title, e.g. Principal)

FROM:  (insert your name), (insert your classroom assignment or title)

DATE:  (insert current date)

SUBJECT:  Request for PDAS Appraisal Every Five (5) Years

This memo is written in accordance with Sections 21.203(a) and 21.352(c) of the Texas Education Code. State law now allows districts to appraise proficient teachers less frequently but at least once each five years. On my last formal PDAS observation, from the school year 20__ - 20__, I received scores of proficient and/or above, and I did not have any areas rated below expectations or unsatisfactory. (Please see copy of last PDAS observation attached.)

As I meet the requirements outlined above, I agree in writing and respectfully request that I receive a formal PDAS observation only once every five (5) years, as opposed to annually. I would appreciate your letting me know your decision. I would also be happy to meet with you to discuss this matter at your convenience.

Thank you for your consideration of this request.


The legal information provided on this website is for general purposes only. It is not intended as a substitute for individual legal advice or the provision of legal services. Accessing this information does not create an attorney-client relationship. Individual legal situations vary greatly and readers should consult directly with an attorney. Eligible ATPE members should contact the ATPE Member Legal Services Department using our online system, MLSIS.